About the Client
It is a HVAC solutions company based in Bangalore, providing design, supply, installation, and
maintenance of heating, ventilation, and air-conditioning systems across residential, commercial, and
industrial segments. As we scale our operations, we seek a sharp, dependable finance and commercial
professional to anchor our financial control and operational management function
Role Overview Job Title Finance & Commercial Manager Department :Finance / Operations Reporting To:Managing Director / CEO Location:Bangalore,
Karnataka Employment Type: Full-Time, Permanent Experience Required :1 – 3 Years
Education B.Com (Graduate); Additional qualifications preferred Industry :HVAC / MEP / Building Services / Construction CTC Range As per industry standards and candidate profile Position Summary The Finance & Commercial Manager is a dual-mandate middle management role responsible for maintaining robust financial control — from day-to-day bookkeeping through to audit completion — while simultaneously driving the commercial operations of the business. The incumbent will serve as a critical bridge between finance, procurement, project execution, and vendor management, ensuring financial discipline and operational efficiency work in tandem. This is a hands-on role suited to a self-starter who is equally comfortable closing a ledger, negotiating a vendor rate, or tracking the progress of an HVAC installation project.
Key
Responsibilities A. Financial Accounting & Compliance
- Manage end-to-end accounting operations including general ledger, accounts payable, accounts receivable, and bank reconciliations.
- Prepare and finalize monthly, quarterly, and annual financial statements in compliance with applicable accounting standards.
- Oversee statutory compliance including GST filings, TDS deductions and returns, PF/ESI contributions, and professional tax.
- Coordinate with external auditors and ensure timely and clean completion of statutory and internal audits.
- Maintain proper books of accounts using Tally ERP / equivalent accounting software.
- Monitor cash flows, fund utilization, and working capital requirements; flag discrepancies proactively.
- Liaise with banks for day-to-day transactions, term loan management, and credit facility compliance. B. Budgeting, MIS & Financial Planning
- Prepare annual operating budgets in consultation with management; track actuals versus budget on a monthly basis. JOB DESCRIPTION Produce MIS reports and management dashboards covering P&L, project-wise profitability, and cost variances.
- Conduct financial analysis to support management decision-making on pricing, project bids, and capex proposals.
- Identify cost-saving opportunities and flag financial risks to management on a proactive basis. C. Vendor Management & Procurement
- Source, evaluate, and empanel vendors for equipment, materials, and subcontracted services relevant to HVAC projects.
- Lead commercial negotiations with vendors on pricing, credit terms, delivery schedules, and warranty conditions.
- Raise and process purchase orders; verify invoices against POs, delivery challans, and work completion certificates.
- Maintain an approved vendor database and conduct periodic vendor performance reviews.
- Ensure procurement is aligned with project budgets and timelines; flag potential overruns in advance. D. Project Commercial Monitoring
- Track project-wise cost allocation, billing milestones, and profitability in coordination with the project execution team.
- Prepare and review client invoices, work orders, and subcontract agreements; ensure timely billing and collections.
- Monitor project progress against timelines and budgets; escalate delays or cost overruns to management.
- Support preparation of project cost estimates and commercial proposals for new bids and tenders.
- Ensure documentation of project-related commercial records including BOQs, variation orders, and retention amounts. E. Inventory Management
- Oversee the management of material inventory including HVAC equipment, spare parts, consumables, and tools.
- Establish and monitor reorder levels; prevent material shortages that could impact project timelines.
- Conduct periodic physical stock verification and reconcile with system records.
- Minimize dead stock, wastage, and pilferage through robust inventory controls.
- Coordinate with the warehouse / store team to ensure accurate GRNs, stock transfers, and issue records. F. General Administration & Team Coordination
- Coordinate with project managers, site engineers, and the sales team to ensure smooth information flow between functions.
- Assist in HR-related administrative tasks such as payroll processing and contractor billing verification.
- Support management in preparing documents for external stakeholders — banks, auditors, government agencies, and clients.
- Maintain confidentiality of financial and commercial information at all times.
Requirements
Qualifications & Experience Essential
- B.Com (Bachelor of Commerce) from a recognized university.
- 1 to 3 years of progressive experience in finance and/or commercial roles, preferably in a project based or manufacturing industry. Demonstrated experience in accounts finalization and handling statutory audits independently.
- Working knowledge of GST, TDS, and other direct/indirect tax compliance.
- Proficiency in Tally ERP, MS Excel (including MIS reporting and pivot tables), and MS Office.
- Prior exposure to vendor negotiation and/or procurement in an operational environment. Preferred / Advantageous
- Experience in HVAC, MEP, construction, engineering, or allied industries.
- Semi-qualified CA (CA Inter / IPCC cleared) or M.Com will be an added advantage.
- Familiarity with project accounting and billing lifecycle in service/project companies.
- Working knowledge of ERP systems beyond Tally (e.g., SAP B1, Zoho Books).